Library Administrative Assistant

The Free Public Library of Hasbrouck Heights is seeking a capable and organized individual to provide clerical support for the library’s daily operations. This position reports to the Library Director and is responsible for assisting with business office functions, handling human resources tasks, and supporting library events. The ideal candidate will play an integral part of a vibrant, community-oriented public library.

Key Responsibilities:

•       Preparing reports, meeting minutes, schedules, and legal notices.

•       Managing personnel files and assisting with HR tasks

•       Supporting events, grant applications, and room bookings

•       Handling deposits, mail distribution, and event calendars

•       Troubleshooting basic technical issues with staff

•       Assisting with special programs and activities as needed

Required Qualifications:

•       Minimum 3 years of administrative experience

•       Strong communication and organizational skills

•       Proficiency in Microsoft Office and Google Suite

•       Ability to multitask, maintain confidentiality and professionalism, and work independently

•       Associate degree or equivalent experience preferred

Should Also Have:

·         Excellent organizational and time management skills

·         Strong attention to detail and accuracy

·         Ability to work well with both coworkers and the public

·         A friendly, helpful attitude and a commitment to community service

Work hours are 25 hrs/week.  We offer vacation, sick time, and NJ Pension Plan.  Opportunities for professional development

To  Apply:

Please submit a cover letter, resume, and three references to Library Director Mimi Hui at [email protected]